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Terms and Conditions

Please note that by registering for the EXPO you are in agreement with the Terms and Conditions of the following contract.


Registration
All exhibit space will be available after 1:00 p.m. on Monday, October 15, 2018. NYCOM reserves the right to resell and reassign space if exhibitor fails to comply with these move-in and set-up deadlines. Exhibits will be open Monday, October 15, 2018 from 1:00 p.m. until 4:00 p.m. (reception 6:00-7:00 p.m.). Tuesday, October 16, 2018 from 8:30 a.m. until 4:00 p.m.; and Wednesday, October 17, 2018 from 8:30 a.m. until 10:30 a.m. Exhibit Breakdown is on Wednesday, October 17, 2018 after 10:30 a.m.

Exhibit space includes 6' draped table, two chairs and wastebasket, one 110volt, 20amp, electric outlet. Electrical needs in addition to the standard items listed are available through the hotel for an additional charge. 

Each exhibitor receives free registration for up to two representatives. Additional representatives are an additional $150 each.

Program Listing and Advertisements: Booth sales are first-come, first-serve and will continue until all are sold. However, in order to guarantee your company's contact in the conference program, your registration must be submitted and received by the close of business October 1, 2018.

Cancellation
NYCOM must receive cancellations of exhibit space, by October 10, 2018 in order to be eligible for a full refund. Refunds after this date will be accessed a $150 handling fee.

Restrictions
NYCOM reserves the right to decline or prohibit any exhibit or part of any exhibit, or prohibit or restrict any activity or conduct within the exhibit area which, in its opinion, is not appropriate or would cause NYCOM to be in violation of its contract with the Hotel. Exhibitors will not serve food within the exhibit area during the Conference, except for items like wrapped candy, etc. Exhibitor shall not assign or sublet the space purchased, or permit any other party to exhibit therein. Exhibitor shall not sponsor or hold an event for delegates at any time when conference program events are taking place. Exhibitor shall not play music of any kind at any time within the exhibit area.

No open alcoholic beverages may be served by Exhibitor. Exhibitor shall indemnify and hold harmless NYCOM for all claims, losses, damages, and expenses, including reasonable attorneys' fees and litigation expenses, incurred by NYCOM due to such suspension, revocation, fine, or sanction (except to the extent caused by the sole negligence or willful misconduct of NYCOM).

Liability and Security
NYCOM will not provide security personnel in the exhibit area during move-in, set-up, break-down, and during exhibit hours. Exhibitor will be responsible for securing items displayed at the show. Exhibitor hereby expressly assumes responsibility for injury or damage to persons, property or things occurring within the exhibit space assigned to each exhibitor in accordance with the terms of this contract.

Exhibitor is responsible for the safety of its booth or exhibit space. Exhibitor agrees to protect, save, and hold harmless NYCOM, the Hotel, their representatives, agents, employees, servants, and officials from any and all damages or charges imposed for violation of any law or ordinance, whether by the negligence of Exhibitor or its representatives, agents, or employees or those persons acting under the express or implied authority of Exhibitor. Exhibitor also agrees to comply with all terms, conditions, rules, and regulations applicable to the Hotel and NYCOM.

Each exhibitor must have insurance for fire, property damage, public liability and theft which covers the full period of occupancy of the premises by the exhibitor, its agent, employees, guest and or invitees. Exhibitor agrees to maintain general liability insurance in an amount not less than one million dollars ($1,000,000) to cover its potential liabilities under this agreement.

Exhibitor shall indemnify and hold harmless NYCOM, the Hotel, their representatives, agents, employees, servants, and officials from any and all claims, losses, damages, or expenses, including reasonable attorneys' fees and litigation expenses, arising out of or resulting from claims or actions for bodily injury, including death, if caused wholly or in part by any act or omission of Exhibitor (except to the extent caused by the sole negligence or willful misconduct of NYCOM, the Hotel, their employees, agents or contractors).

Exhibitor is responsible for making its activities and exhibit space accessible to qualified individuals with a disability in accordance with the provisions of the Americans with Disabilities Act and the regulations applicable thereto. Exhibitor shall also indemnify and hold harmless NYCOM, the Hotel, their representatives, agents, employees, servants, and officials from any and all claims, losses, damages, or expenses, including reasonable attorneys' fees and litigation expenses, arising out of or resulting from Exhibitor's failure to comply with the ADA or the regulations applicable thereto.