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View Best Practices
Click here to view details statewide by county.
View highlights of the Coronavirus Aid, Relief, and Economic Security (CARES) Act Federal Stimulus #3.
View frequently asked questions regarding the Coronavirus Relief Fund.
The Office of Disaster Recovery at the Division of Homeland Security and Emergency Services is holding virtual Applicant Briefings to discuss federal funding from the Federal Emergency Management Agency (FEMA) that may be available under the major disaster declaration for COVID-19 (DR- 4480). The briefing will provide state, local and tribal governments and private non-profits guidance on the eligibility standards for applicants under a FEMA disaster grant and what types of activities are reimbursable under this current declaration. Click HERE to view the dates and times when briefings will be held. We encourage anyone that is seeking reimbursement from FEMA for COVID-19 response activities to register.
View additional guidance, information and FAQs regarding FEMA reimbursement and assistance.
View the following document on workforce reduction options.
View guidance on use of cloth face coverings to help slow the spread of COVID-19.
As you may know, Governor Cuomo issued Executive Order No. 202.4 yesterday directing all local governments, effective March 17, 2020, to allow all non-essential personnel, as determined by the local government, to work from home or take leave without charging accruals. The Executive Order goes on to say that such non-essential personnel should total no less than 50% of the total number of such local government’s employees (i.e., it should reduce your workforce by no less than 50%).
It is important to note that the Executive Order does not distinguish between essential and non-essential employees. However, the Governor’s office has advised that “any person whose job function is essential to the effective operation of their agency or authority, or who must be physically present to perform their job, or who is involved in the emergency response to COVID-19” should be considered as an “essential” employee for purposes of the Executive Order.
Several of our members have reached out expressing concern about reaching the 50% reduction in workforce threshold. NYCOM recommends that you do everything you can to comply with the Governor’s directive without jeopardizing the health and safety of your residents. Local officials must also consider the potential impacts their actions could have on collective bargaining agreements. NYCOM recommends that you engage with your unions now to plan for what new policies may be needed in order to protect the welfare and safety of all employees and residents.
Mandatory Paid Leave
Legislation has been enacted to provide at least fourteen days of paid sick leave for municipal officers and employees who are subject to a mandatory or precautionary order of quarantine or isolation due to COVID-19. This would apply to all full and part-time employees. Such employees would be compensated at their regular rate of pay and would not have to use their accruals during this period.
Read full memo from the Governor's Office
View the following frequently asked questions.
View Families First Coronavirus Response Act (FFCRA) and Emergency Family and Medical Leave Expansion Act.
View Village Election Memo on Executive Order 202.26.
View frequently asked questions regarding village elections.
Please click here for NYCOM’s Guide to Conducting Meetings and Public Hearings During the COVID‐19 Pandemic
Please view this list of relevant remote meeting products that includes reviews and recommendations.
View these tips to ensure your VTC meetings are safe and secure.
View Property Tax Payment Memo.
Despite the many changes happening as a result of the coronavirus pandemic, including the postponement of the March 18 village elections, for those villages whose fiscal year begins on June 1, you should proceed with the process of adopting your village budget. We would recommend you do your best to comply with the dates outlined in Village Law which end with adoption on or before May 1. As you may know, Governor Cuomo issued Executive Order No. 202.1 which suspends the Open Meetings Law to the extent necessary to permit any public body to meet and take such actions authorized by law without allowing the public to be physically present at the meeting. The order also authorizes public bodies to meet remotely by conference call or similar service. We hope this will make it easier for you to comply with and complete this process.
Although State law does not expressly define what a public hearing is, it is clear that the common meaning of a public hearing is to allow for in-person public comment, although written comments should always be accepted and even encouraged. Some local officials have inquired whether an online video portal or teleconference that offers the opportunity for the public to comment could be employed in place of an in-person public hearing. In normal times, under normal circumstances, NYCOM is of the opinion that State mandated public hearings must always have a reasonable opportunity for the public to comment in person before the public body.
These, however, are not normal times or normal conditions. Public bodies must balance the need to take action with the right of the public to attend a public hearing in person. Moreover, on March 23, 2020, Governor Cuomo issued Executive Order 202.10, which prohibits “non-essential gatherings of individuals of any size for any reason (e.g. parties, celebrations or other social events).”
While there is no case law to support this position, if a public body gives the public a reasonable opportunity to submit meaningful comment via online videoconferencing technology and in writing via email, local officials are likely to have a strong case should their actions be challenged.
Moreover, although Executive Order 202.1 does not specifically address public hearings, the spirit and intent of Executive Order 202.1 is that public bodies should be empowered to conduct all business, including public hearings, via videoconference, teleconference, or similar service. Consequently, local officials should feel comfortable holding public hearings via videoconference or teleconference if they are capable of doing it in a way that gives the public a reasonable, meaningful opportunity to comment on the subject matter of the public hearing.
If local officials decide to allow for in-person public participating at a public hearing, they could impose a limit on the maximum number of individuals allowed at a hearing based upon the capacity of the meeting room. If local officials consider implementing such a limit, they should establish a policy whereby individuals interested in speaking in person can sign-up and then be selected randomly. Individuals who are not selected to participate in-person should be given the opportunity to participate via video or teleconference and to submit written comments.
Local officials are strongly encouraged to consult with their municipal attorney before undertaking any course of action that is not expressly set forth in State law or one of the Governor’s Executive Orders.
Executive Order 202.15 no longer allows local governments to hold in-person public hearings until June 1 or later. However, governing bodies still have the ability to “hold the public hearing remotely, through use of telephone conference, video conference, and/or other similar service.” We do not recommend that you not hold a public hearing on the tentative budget. This is a critical step in the budget process.
For villages that are in the process of adopting their budget, we recommend you do your best to comply with the dates outlined in Village Law which end with adoption on or before May 1. However, if you have to delay some of the required steps in order to properly complete them (e.g., getting the technology in place to enable you to hold a public hearing remotely), you should do so. If such delays result in you missing the May 1 budget adoption deadline, NYCOM as well as the Office of the State Comptroller recommend that you adopt the budget as soon as possible after that date. It is important that you keep in mind the impact that a late budget adoption could have on your property tax collection process.
Local governments do not have unilateral authority to extend the interest-free period with respect to the payment of property taxes. This may only be done pursuant to subdivision 2 of section 925-a of the Real Property Tax Law which provides that “during a state disaster emergency, the Governor may, by executive order issued upon the request of the chief executive officer of a county, city, town, village or school district in the affected area, extend by up to twenty-one days the final date for paying taxes without interest or penalty in such county, city, town, village or school district. If such an extension is granted, and any taxes are not paid by the final date so provided, those taxes shall be subject to the same interest and penalties that would have applied if no extension had been granted.” Additionally, the Governor has the authority, under his emergency powers, to unilaterally provide for such an extension of the interest-free period on a statewide basis. To date, he has taken no such action. If you are a city and your tax payment deadline(s) is dictated by local law or your charter, you may have the ability to suspend such local law by issuing an emergency order after declaring a local state of emergency. Please refer to NYCOM's Guide to Local State Government Emergency Management and the Department of Health’s detailed guidance on the procedure for obtaining approval.
With respect to other types of fees or late payments that are established via local law (e.g., water, sewer, garbage), local governments do have the ability to extend or modify late penalties and payments dates by promulgating an emergency order that suspends the relevant local law. Such action may only be taken after a municipality declares a local state of emergency. Again, you should refer to NYCOM's Guide to Local State Government Emergency Management and the Department of Health’s detailed guidance on the procedure for obtaining approval.
On April 20, Governor issued Executive Order 202.22, which addresses events related to Real Property Tax Administration. Specifically, it provides for the following:
In addition, the Executive Order requires the State to establish and certify final state equalization rates, class ratios and class equalization rates no later than 10 days prior to the last date set by law for the levy of taxes of any applicable municipal corporation.
Special Provisions With Respect to Westchester County
Executive Order 202.22 permits the County Executive in Westchester County to negotiate with any city mayor or town supervisor to accept a lesser percentage of taxes, special ad valorem levies or special assessments which are otherwise due on May 25, provided that no city or town would be required to pay more than 60% at such time.
In addition, any city mayor in Westchester County is permitted to waive the penalties for late payment of county and county district taxes as well as city and city district taxes and assessments. Similarly, town supervisors in Westchester County can waive penalties for late payments of county and county district taxes as well as town and town district taxes and assessments. In both cases, in order to permit such waiver, the town and city must apply the County Executive’s criteria for the determination of hardship due to COVID-19.Special
Provisions With Respect to Nassau County
Executive Order 202.22 also, to the extent necessary, allows the Nassau County Executive to extend until June 1, 2020, the deadline to pay without interest or penalty the final one-half of school taxes upon real estate in such county.
View responses to some general questions.
View Guidance for Determining Whether a Business Enterprise is Subject to a Workforce Reduction Under Recent Executive Orders.
View Interim Guidance on Executive Orders Issued for Gatherings, Public Spaces, and Public and Private Sector Entities During the COVID-19 Outbreak.
A major concern during the COVID pandemic has been controlling gatherings of individuals in an effort to prevent the spread of the virus. To that end, Governor Cuomo has issued multiple Executive Orders limiting gatherings. Specifically, Executive Order 202.3 prohibited various businesses from operating (e.g., restaurants and bars serving patrons on premises, casinos, fitness centers, and movie theaters) and prohibited gatherings of more than 50 individuals. Executive Order 202.10 subsequently prohibited non-essential gatherings of individuals of ANY SIZE FOR ANY REASON (e.g., parties, celebrations or other social events).
Additionally, Executive Order 202.1 (effective for 30 days from March 13, 2020) limited the number of individuals who may occupy a place of business, public accommodation, or gathering or event to 50% of the locations allowed occupancy.
On March 27, 2020, Governor Cuomo issued Executive Order 202.11 which deems any facility operating in violation an Executive Order or occupancy limit violation to be a violation of the Uniform Code or other local building code in effect in the jurisdiction in which the facility or space is located. EO 202.11 authorizes any police officer to remove individuals from spaces and facilities where there is such an occupancy limit violation. Additionally, local code enforcement officials or fire marshals are authorized to issue appearance tickets, Notices of Violation, Orders to Remedy which shall require immediate compliance, and/or Do Not Occupy Orders to any owner, operator, or occupant of any such facility or space.
NYCOM’s Guide to Local Government Emergency Management provides an overview of the process for declaring a local state of emergency and for issuing emergency orders such as regulating and closing places of assembly and prohibiting and controlling people on public streets and places.
Whether the chief executive officer should declare a local state of emergency during the COVID-19 crisis depends on whether there are circumstances in their community that warrant such a declaration and the issuing of emergency orders. Local officials should consult with their county health departments to determine what emergency actions they recommend taking.
Note, however, that on March 18, 2020, Governor Cuomo issued Executive Order 202.5, which provides in relevant part:
Notwithstanding section 24 of the Executive Law, no locality or political subdivision shall issue any local emergency order or executive order with respect to response of COVID-19 without the approval of the State Department of Health.
Consequently, local officials should consult with the municipal attorney before declaring a local state of emergency regarding the COVID-19 pandemic or any emergency order. You can view EO 202.5 online at https://www.governor.ny.gov/news/no-2025-continuing-temporary-suspension-and-modification-laws-relating-disaster-emergency.
Finally, numerous local officials have inquired about the need to declare a local state of emergency in order for their community to be eligible for federal FEMA funding. Because Governor Cuomo has declared a statewide state of emergency, there is no need for local governments to declare their own local state of emergency. The State and federal government are still in the process of allocating funds to help address communities respond to the COVID-19 pandemic. NYCOM will be disseminating information for aid opportunities as that information becomes available.
View preparations for Justice Courts to resume court operations.
On March 20, 2020, Governor Cuomo issued Executive Order 202.8 which suspends any specific time limit for commencing, filing, or servicing legal action, notice, motion, or other process or proceeding. This suspension applies to the criminal procedure law, the family court act, the civil practice law and rules, the court of claims act, the surrogate’s court procedure act, the uniform court acts, and any other statute, local law, ordinance, order, rule, or regulation, or part thereof which imposes a time limitation or deadline. This tolling is effective until April 19, 2020.
On March 20, 2020, Governor Cuomo issued Executive Order 202.8 which postponed evictions and foreclosure of residential and commercial property for 90 days.
Under Executive Order 202.11, the Governor has waived the public bid opening requirements of General Municipal Law 103(2). The Executive Order states that where practicable, public entities must record or live stream bid openings so that the public has the opportunity to view the bid openings.
General Municipal Law 103(2), requires that all bids received by a local government for a competitively bid contract must be publicly opened and read, and the identity of all bidders must be publicly disclosed. Executive Order 202.11 requires local officials must take steps to ensure that the public has a meaningful opportunity to observe the opening of bids, while balancing the need to restrict the presence of members of the public during the pandemic. Cities and villages must now provide alternative methods of participation to ensure the public nature of the bid opening while access to municipal buildings is restricted in response to the COVID-19 pandemic. These steps include recording or live streaming the bid openings whenever practicable when the public is prevented from attending the bid opening in person.
Additionally, NYCOM recommends that cities and villages create a record of the bid opening and document each action taken to safeguard the fairness of the bidding process. Finally, cities and villages are always encouraged to have more than one municipal official or employee present to witness bid openings.
As the Coronavirus (COVID-19) continues to spread, local officials should keep abreast of the latest reports and advisories from the New York State Department of Health and the Centers for Disease Control and Prevention (CDC). The CDC webpage “Coronavirus Disease 2019 (COVID-19) in the U.S.” will be regularly updated at noon Monday through Friday
In addition, local officials are strongly encouraged to coordinate their public health response with their own county health department. Local officials should take care to provide information that comes directly from either the CDC, the New York State Department of Health, or their local county health department.
Per the New York State Department of Health, while there is currently no vaccine to prevent this virus, the following steps can help stop the spread of COVID-19 and other respiratory viruses:
• Wash your hands often with soap and water for at least 20 seconds. If soap and water are not available, use an alcohol-based hand sanitizer.
• Avoid touching your eyes, nose and mouth with unwashed hands.
• Avoid close contact with people who are sick.
• Stay home when you are sick.
• Cover your cough or sneeze with a tissue, then throw the tissue in the trash.
• Clean and disinfect frequently touched objects and surfaces.