Winter Legislative Meeting Exhibiting

• COST

  $875 
  If you are a NYCOM Network tier member, please refer to your NYCOM Network benefits. 
  

• DEADLINE

  January 19, 2024 - CLOSED

• BENEFITS

  • An opportunity to partner with the New York State Conference of Mayors and Municipal Officials (NYCOM) and our member cities and villages.
  • Exhibitor acknowledgment in the Conference Program featuring your company logo, category and contact information.
  • Exhibit space includes a 6' skirted table, two chairs, and a wastebasket.
  • All Royal, Golden and Ruby NYCOM Network patrons and conference sponsors will receive a premium booth location.
  • Two conference registrations for employees of your company which include attendance at the conference, all sessions, Monday LUNCH and breaks.
  • A $200 reduced registration fee per additional employee (beyond the two complimentary registrations).
  • Receive company recognition on conference signage.
  • Networking coffee break opportunities in the exhibit area to communicate face-to-face with city and village decision-makers.
  • A ribbon on your name badge identifying your participation level.
  • A listing in the online product and services guide on the NYCOM website for one year.
  • Receive a listing of all attendees and their contact information prior to the event.
  • If you need basic electrical service (standard 20amp outlet), it must be ordered during the registration process (for additional cost).

  * Exhibitors are welcome to host their own prize drawing at their exhibit booth but must be responsible for contacting the winner and distributing any winning gift(s).

• MEALS

  Monday's lunch (up to two employees per booth) is included with your exhibitor fee. All other meal options (Sunday dinner and Monday breakfast) must be purchased online when registering as an exhibitor. There will be a 15% surcharge for onsite meal purchases.

• BOOTH POLICY

  Only one company per exhibit booth is allowed. Sharing of your exhibit space with a representative of another company is strictly prohibited, including consultants employed by another company. Sharing your exhibit space with another company will result in a second exhibit fee.

• CANCELLATION and REFUND POLICY

  All exhibitor and sponsorship payments must be received by January 19, 2024, or your booth/sponsorship will be forfeited. For any cancellations after January 19th, your company will be charged a $250 processing fee. For cancellations after January 24, 2024 or no-shows, there will be NO refunds for your exhibitor, sponsorship, or advertising registration.

• HOURS

  SET UP AND BREAKDOWN HOURS
  Set up on Sunday, February 4th after 2:00 p.m. All exhibits must be set up by 3:30 p.m.
  Breakdown on Monday, February 5th after 4:00 p.m. All exhibits must be removed by 5:00 p.m. 

  EXHIBIT HOURS*
  Sunday, February 4th: 3:30 - 6:00 p.m. | break: 4:30 - 5:00 p.m.
  Monday, February 5th: 8:00 a.m. - 4:00 p.m. | lunch: 12:15-1:15 p.m. | breaks: 10:30 a.m. and 2:45 p.m.
  *exhibit hours and breaks are subject to change

• PROGRAM ADVERTISING

  • Deadline: January 19, 2024
  • Color: $400
    
  • Program Ad Size: 7.75" h X 4.25" w
  • Format: High-resolution JPEG or PDF accepted